Job Title: Payroll Specialist
Posted By: City of Great Falls
Opening Date: Dec 12, 2024
$58,284.00 - $68,569.00 Annually
Apply here: https://www.governmentjobs.com/careers/greatfallsmt/jobs/4754342/payroll-specialist?pagetype=jobOpportunitiesJobs
Advanced technical responsibility for performing cyclical payroll function and maintaining the employee database regarding salary and pay. Performs other payroll related financial transactions to include quarterly federal and state payroll, unemployment and union related reporting. Applies technical payroll expertise in day-to-day payroll operations for City employees. Work is performed under the general direction of the Human Resources Director.
Essential Functions of Work
Prepares, maintains and processes biweekly payroll for City employees. Data may include employees' hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholdings.
Ensures accurate and timely processing of payroll and all financial reporting requirements.
Serves as a primary resource regarding payroll policies and procedures. Answers questions and provides payroll information to appropriate individuals.
Possesses the highest degree of integrity and confidentiality.
Performs closing tasks for various payroll periods including bi-weekly, monthly, quarterly and annually: files quarterly tax reports (941 and UI) and year-end processing of employee W-2s.
Calculates, maintains, balances and reconciles deductions and benefits for group health insurance, life, deferred compensation (457 plans), union pension benefits, retirement programs (MPERA, PORS and FURS), cafeteria plan, etc.
Reconciles earnings and deductions totals, calculates and prepares general ledger entries. Inspects automated system output such as registers and standard reports, determining and correcting out-of-balance conditions.
Performs a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and entering payroll deductions, retro calculations, manual checks, calculating termination pay and withholdings, maintaining leave (sick, vacation and comp) accruals and ensuring proper authorizations are in place.
Processes and enters payroll changes to the employee master files.
Processes, calculates, and remits garnishments and levies to appropriate federal and state agencies.
Compiles payroll related information for inclusion in financial statements.
Assists in the annual audit. Provides information to auditors as needed. Prepares special reports for auditors and management as needed.
Participates with union pension audits and completes internal self-audits of payroll data.
Other duties as assigned
Education and Experience
Education and experience equivalent to an associate's degree in Accounting, Business Administration or a related field,
Five years of experience in para-professional accounting/payroll,
Or, any combination of the above,
APA Fundamental Payroll Certification is preferred.
NECESSARY SPECIAL QUALIFICATIONS
Ability to be bondable and insurable.
Candidate must possess or have the ability to obtain a valid Montana drivers license.
Requirements of Work
Extensive knowledge of payroll processing, reporting, accounting and bookkeeping principles and practices.
Substantial knowledge of the principles, practices and standards of government accounting.
Substantial knowledge of the Citys payroll and accounting software (Tyler Technologies New Work) including interaction between sub-systems.
Substantial knowledge of benefits, collective bargaining agreements, federal and state regulations.
Must be proficient in all aspects of payroll, taxation and tax reporting.
Possess or ability to obtain APA Fundamentals of Payroll Certification within 12 months of hire.
Ability to establish and maintain effective working relationships with peers, supervisors, elected officials and external related representatives (union pensions).
Contact Info
Name: Linda Malisani
Phone: 4064558497
Email: [email protected]